Join the SWARM. The busywork does itself.
SWARM takes the booking, prices the job, fills the MOT board, hands the mechanic a job card, gets the customer's OK, sends the invoice to Xero and reminds them next year. Your team just fixes cars.
- Built inside a working MOT station
- Works on workshop tablets and phones
- UK-hosted, UK GDPR
Built and proven at Madeley Testing Station, Telford: three MOT bays plus a motorcycle bay.
An MOT diary and your garage system, finally in one place
Most MOT stations pay for a booking diary and a separate garage system, and type every car in twice. In SWARM the MOT Board is part of the same system as your quotes, job cards and invoices.
See the MOT Board- Lanes for each tester and classClasses 1 & 2, 4 and 7, with retest bays, slot lengths to suit you, closed days and bank holidays.
- Online MOT booking by classCustomers only see slots in a lane that can test their vehicle. Bikes can be kept for staff to book.
- Colours that run the dayVehicle here, customer waiting, passed, failed, retest, no-show. Testers change colours from their own login and see nothing else.
- Fail to quote in a few clicksFailures and advisories from the MOT history become a priced quote, with the free retest date worked out for you.
- MOT & other work at a glanceRed reg for MOT plus repairs or service, purple underline for online bookings, and the job card one click away.
- Next year's MOT booked inReminders 30 and 7 days before it's due, with a link that books the same vehicle straight back in.
Everything from the first click to the paid invoice
One login per person, everything joined up. No copying a reg from one screen to another.
Online booking & instant quotes
Customers type their reg and get a real price for services, MOTs, batteries and brakes, then book a slot. It drops straight onto your board.
MOT Board
Lanes per tester and class, 35-minute slots, retest bays, colours for passed, failed and waiting. Online bookings and extra work stand out at a glance.
MOT failure to priced quote
Failures and advisories from the MOT history become a quote in a few clicks. The customer accepts item by item from their phone.
Quotes customers approve online
Labour, parts with your markup, consumables and VAT worked out for you. Send a link; their answer updates the job.
Job board & tablet job cards
Who's on what, at a glance. Mechanics tick tasks, add photos and clock on and off from a tablet.
Found another fault?
The mechanic reports it with photos, the advisor checks it, the customer approves it online, and the job card updates itself.
Invoices, payments & Xero
Invoice from the job in one click, take card, cash or transfer, credit notes, trade statements. Issued invoices and payments go to Xero.
MOT & service reminders
Email and text reminders 30 and 7 days before the MOT is due, with a link that books them straight in. Plus a call list for the rest.
Reports that matter
Weekly sales by advisor, hours sold vs clocked per mechanic, parts margin, MOT pass rates, quote conversion and who owes what.
Parts from your supplier Coming soon
Look up parts by reg with your account prices and stock, order from the job, and see when they arrive.
Labour times Coming soon
Book-time labour for each vehicle and job, so every quote is priced the same way, whoever writes it.
Your team, your rules
Owner, admin, service advisor, mechanic and MOT tester roles. Everyone has their own login, two-step sign-in for managers, and a full audit trail.
A smarter garage isn't more screens. It's fewer jobs for you.
SWARM joins the steps up, so the things your team used to chase now just happen.
- Web bookings land on the boardIn the right lane, in a free slot, flagged as online. No retyping.
- Prices work themselves outLabour rate (car or van), parts markup, oil by the litre, consumables and VAT, the same every time.
- Customer says yes, the job updatesApproved extra work is added to the job card with its hours. Declined work is recorded.
- Invoices go to Xero by themselvesIssued invoices, credit notes and payments are sent as you go. Anything that fails is retried every evening.
- Reminders send themselvesEvery evening SWARM works out who's due, skips anyone already booked in, and emails or texts the rest.
- The numbers are always readySales, hours and margins add up as you work. No end-of-week spreadsheet.
One vehicle, start to finish
Made by a garage, for garages
Built on a real workshop floor
Every screen has been used on busy MOT days at Madeley Testing Station before it reaches you.
Simple enough for day one
Big buttons for workshop tablets, works on any phone, nothing to install. If you can use a booking diary, you can use SWARM.
Your data, kept safe in the UK
UK hosting, encrypted connections, nightly backups, two-step sign-in and a record of who changed what. Customers only get reminders if they said yes.
Connected, properly
Official links to DVSA MOT history, vehicle data, Xero and your parts supplier. No screen-scraping, every lookup logged.
Orders straight from the job
SWARM looks up parts by reg and category through the supplier's official API, picks quality in-stock parts for each job, and turns the approved quote into an order. Garages order more, and order it right first time.
- Vehicle lookup by reg, catalogue by vehicle and category
- Account pricing and live stock on every quote
- Ordering and order status from the job card
- Supplier cost never shown to customers
- Every call logged; keys kept on the server
“We used to run the MOT diary in one system, job cards on paper and the workshop on a spreadsheet. Now it's all in SWARM: bookings land on the board, customers approve work from their phone, and the invoice is done before they're back for the car.”
Bring your history with you
- Your MOT diary comes across. Customers, vehicles, past visits and future bookings, imported from MOT Manager exports. That's how Madeley moved years of history in.
- Using something else? Send us a spreadsheet export of your customers and vehicles and we'll bring it in.
- Set up for your garage. Your labour rates, MOT prices, bays, opening hours and staff logins are ready before day one.
- Nothing to install. SWARM runs in the browser on the PCs, tablets and phones you already have.
See SWARM on your own garage
We'll show you a day in SWARM using your kind of jobs: bookings, MOTs, quotes, job cards and invoices. It takes about 30 minutes. Leave your details and we'll call you to arrange it.